QuickBooks Online Backup & Restore
Automatic QuickBooks Online backup for Simple Start, Essentials, Plus, and Advanced. See what changed, review a restore plan, and bring back one record or an earlier point in time.
7-day free trial · No credit card required View pricing
Acme Coffee Co.
One wrong click
shouldn’t cost a day.
A deleted invoice. An app sync that changes the wrong records. A cleanup that goes too far. Keep an earlier version of your books within reach.
Back up as you work
Scheduled backups keep a history of supported QuickBooks records. Take an on-demand snapshot before a big change.
Understand the difference
Browse activity and compare record versions to see what changed before deciding what to restore.
Recover at the right scale
Restore a supported record or review a broader point-in-time recovery. Keep a report of the changes made.
Does QuickBooks Online
back up your data?
Partly. Intuit protects its platform, but a QuickBooks Online backup you can actually restore from depends on your plan.
Intuit backs up Intuit
Intuit copies company data to multiple drives and runs nightly platform backups for disaster recovery. Intuit also says it cannot restore your file to a previous point in time from those copies, so they do not undo a bad import or a deleted invoice.
Advanced gets a built-in tool
QuickBooks Online Advanced and Intuit Enterprise Suite include Backup and Restore. It rolls the whole company back to a point in the last year and excludes items such as bank feeds, reconciliation reports, recurring transactions, and audit log entries.
Simple Start, Essentials, and Plus get exports
Those plans can export reports and lists to Excel, which is a copy you cannot load back in. For a restorable backup on any plan, use an app that reads and writes through the QuickBooks API, which is what Akika does.
How to back up QuickBooks Online.
1. Connect your company
Start the free trial, sign in with your Intuit account, and authorize the QuickBooks Online company you want to protect. Akika runs the initial backup of supported records, their current versions, and attachment files where the API allows download.
2. Let the backups run
Akika captures supported changes from QuickBooks notifications, runs a catch-up backup every 24 hours, and a full backup every 7 days. Before an import, an app sync, or a cleanup, take an on-demand backup so you have a known-good point to return to.
3. Restore only what you need
Browse activity, compare record versions, and restore one supported record or review a point-in-time recovery. Every restore starts with a plan you approve, and ends with a report of what changed. $9.99 per company per month after a 7-day free trial.
Akika and QuickBooks
built-in backup.
| Question | Akika | QuickBooks native backup |
|---|---|---|
| Which QuickBooks Online plans? | Simple Start, Essentials, Plus, and Advanced, subject to available records. | Intuit documents the feature for QuickBooks Online Advanced and Intuit Enterprise Suite. |
| One deleted invoice? | Supported record-level recovery with a plan to review, including necessary dependencies. | Intuit describes rolling the company back to an earlier state, rather than undeleting a specific item. |
| How does backup start? | Connect your company and complete the initial backup. Automatic updates and on-demand backups follow. | Turn on Online Backup and Restore. Automatic and manual backups are available. |
| What history is available? | No one-year cutoff. Your saved backup history is retained while your subscription is active. | Intuit says snapshots from the last year are retained and older backups are not retrievable. |
| Is everything restorable? | All supported records can be restored from your saved backups. | No. Intuit lists backup and restore exclusions, including bank rules, reconciliation details, and certain inventory data. |
| Can I review changes before restoring? | Yes. Review and approve a clear restore plan. See the affected records and related changes before you authorize the restore. | Intuit’s guide describes confirming a company-wide rollback, but does not describe a record-by-record restore plan for approval. |
Source: Intuit: Back up and restore your QuickBooks Online Advanced company. Features vary by plan and region. Akika Labs is independent of Intuit. Reviewed October 12, 2026.
Three moves from panic to restored.
-
01
Choose your moment
Find the backup from before the mistake. Browse the records and changes around that point in time.
-
02
Review the recovery
Inspect the restore plan and any conditions that need attention. Decide what should change.
-
03
Restore and review
Approve the plan, follow the result, and review the report of affected records.
Know what’s protected.
Company & reference records
Company information, supported settings, accounts, customers, vendors, products and services, classes, locations, and terms.
Sales & purchasing
Supported invoices, sales receipts, estimates, credit memos, payments, bills, bill payments, vendor credits, purchase orders, checks, and expenses.
Accounting & attachments
Supported journal entries, transfers, deposits, and time activities. Attachment files are captured when the API allows download at backup time.
A PRACTICAL RECOVERY EXAMPLE
A deleted invoice.
A reviewable way back.
Find the invoice in a backup from before its deletion, review its customer and payment relationships, and inspect the restore plan before approving a change. Afterward, check the result and customer balance in QuickBooks.
Recovery requires an earlier backup that captured the record. Starting a subscription cannot recreate missing history.
Before you
get started.
Need a more specific answer?
Talk to our team.
Does QuickBooks Online back up automatically?
Intuit backs up its own platform nightly for disaster recovery, but it does not offer a point-in-time restore of your company from those copies. QuickBooks Online Advanced and Intuit Enterprise Suite include a Backup and Restore feature you turn on under Account and settings. Simple Start, Essentials, and Plus do not include it, so those plans need an export or a third-party backup app such as Akika. See how to back up QuickBooks Online on every plan.
How much does QuickBooks Online backup cost?
Intuit’s built-in Backup and Restore is included with QuickBooks Online Advanced. Akika Backup & Restore costs $9.99 per QuickBooks Online company per month on the Standard plan, works on every QuickBooks Online plan, and starts with a 7-day free trial with no credit card required. See pricing.
Can I back up QuickBooks Online Plus, Essentials, or Simple Start?
Yes. Akika supports QuickBooks Online Simple Start, Essentials, Plus, and Advanced. You do not need to upgrade to Advanced to use Akika. Records and fields available for backup and restore depend on your country edition, enabled QuickBooks features, and permissions.
Where does QuickBooks Online keep backup files?
There is no local company file for QuickBooks Online. Intuit’s platform copies stay inside Intuit’s data centers. Advanced’s Backup and Restore keeps snapshots inside QuickBooks for one year and can export an archive to Google Drive. Akika stores encrypted, company-scoped snapshots in its own cloud storage and keeps them while your subscription is active.
Can I back up QuickBooks Online to my desktop or a flash drive?
You can save an export, not a restorable company file. Settings, then Export data, produces a zip of Excel reports and lists you can keep anywhere, and Advanced can archive a backup to Google Drive. Neither can be loaded back into QuickBooks Online to undo a change. A restorable backup needs a tool that writes records back through the QuickBooks API.
What is Akika’s QuickBooks Online backup?
Akika stores encrypted, point-in-time snapshots of supported data from your QuickBooks Online company. You can browse previous versions, compare changes, and restore supported records using the official QuickBooks APIs.
Can I restore a single deleted invoice?
Yes, supported record-level recovery lets you recreate or update a record without reverting the entire company. Review the restore plan first; linked records, current company settings, and QuickBooks permissions can affect the recovery. Read why QuickBooks Online restore is the hard part for the details.
How often are backups taken?
Akika captures supported changes from QuickBooks notifications, schedules catch-up backups every 24 hours and full backups every 7 days after the last completed run, and supports on-demand backups. Completion depends on your connection, queue, and QuickBooks availability. Read the retention terms.
Does this also work with QuickBooks Desktop?
Akika is built for QuickBooks Online. It does not back up or restore QuickBooks Desktop company files.
Are attachments included?
Attachment metadata is captured, and attachment files are included when QuickBooks provides download access at backup time. Files that are restricted or unavailable may have metadata only.
How is my data protected?
Backups are encrypted in transit and at rest, with company-scoped histories. QuickBooks connections use OAuth. Read our security overview for details.
Keep a way back.
Start protecting your QuickBooks Online company.
